SECTION A:  EVENT TERMS & CONDITIONS 

Format

1. You accept that the event you are entering is not a race in any format. Results will be published for individuals only and anyone considered to be competing against others will be stopped from riding and banned from entering future events.
   

Conduct

1. You are fully responsible for your actions whilst attending the event. Hotchillee Ltd, do not accept responsibility for your actions nor their consequences.
   
2. Upon signing the Event Registration Form, you agree that you understand the style of ride you are entering (Road / Gravel) and you are entering and furthermore understand the arduous nature of the event, the terrain and style of riding. Furthermore, you confirm that you are physically fit and capable of undertaking this challenging event.
   

Age Requirement

1. The Event Registration Form or purchase of an entry to an event must be completed by a person aged 18 years or over on the start date of the event. Evidence of age must be provided on request.
   

Equipment

1. You must wear a safety-approved cycling helmet complying with the latest EN1078, ANSI Z90/4 or SNELL standards during your participation in the event. Any rider not wearing a helmet will not be covered by the event insurance and will be disqualified from the event and could be liable for damages if involved in an accident on that basis. You must accept this as a condition of entry.
   
2. You confirm that the cycle/bike you are riding for the event and all of your equipment is of a suitable standard and state of trail/roadworthiness, in particular, the ability to complete the longest distance and over rough terrain, depending on the event.
   
3. We reserve the right to refuse entry to the event to anyone with inappropriate equipment or clothing.
   

Itinerary

1. You confirm to familiarise yourself with the event itinerary. The event will not be delayed if you fail to present yourself at the appropriate time.
   

Gravel Rides

1. Gravel Rides are a cross-country journey by bike that incorporates a mixture of tracks, trails, lanes, bridleways & roads to create an interesting and challenging route over a variety of terrain and surfaces. The on/off-road nature of routes makes a Gravel / Cyclocross bike the ideal choice but, equally, a Mountain (hardtail, full suss) / Hybrid bike can also be used.
   

Routes

1. Upon signing the Event Registration Form you agree that you are physically and mentally capable of riding the distance you have chosen. If during the event you decide to change the route or distance, you do so at your own risk.
   
2. During the event, there will be warning signs at appropriate points on the trails or roads. The absence of these signs does not signal that there are no dangers approaching and it is your responsibility to make a decision regarding whether to ride a section or not. The marking of the route does not necessarily indicate that the trail or road is rideable and you are deemed to make your own decision about whether to proceed on bike, foot or not at all.
   
3. Any marked route is shown for guidance only and we do not insist that you use the route shown. If you choose to ride a section, it is entirely your own choice. If you choose a different route to avoid obstacles or sections you decide are beyond your capabilities, you do so entirely at your own risk.
   
4. We reserve the right to shorten or alter the published route at any time. You do not have the right to claim a refund if the route is shortened or altered.
   
5. If you fail to complete the course for any reason, you agree to return to or call the event hq before the close of the event and report to a member of staff. Not doing so will mean that a search may be organised and the subsequent cost will be billed to you.
   

Rules

1. You agree not to use your cellphone whilst riding.
   
2. You agree not to use a stereo headset or iPod whilst riding.
   
3. You are requested to ride in single file where appropriate and no more than 2 abreast at any time. Please be aware of your fellow cyclists, other road users, and any other traffic and always indicate your intention to stop or change direction.
   
4. You must adhere to and obey the Highway Code, local bylaws and the laws of England, Scotland, Wales and N. Ireland or other countries in which the event is taking place as applicable and extend all reasonable courtesy to other road and off-road users.
   
5. You must be considerate to other users of bridleways, tracks, byways and public ways when riding off-road. Upon seeing other users, such as horse riders, walkers, farm traffic, and other cyclists, you are required to slow down and pass with care. Where appropriate, you should stop and wait at the side of the route for other users to pass safely.
   
6. You must not drop or leave any litter on any part of the route but dispose of it responsibly at an appropriate place or bin. Any rider found littering will be disqualified from the event.
   
7. You are expected to respect the roads, villages and countryside that the events travel through. It should be remembered that this is both a working landscape and home to many communities. If you stop for a comfort break you are asked to do so discreetly and appropriately and not to cause any offence to local residents or other riders.
   
8. In the case of any off road events, you are expected to close all gates after you pass unless otherwise instructed. You must not leave a gate open for a rider following behind. Gates should be opened and closed and not vaulted. Any rider causing damage to a gate will be liable for any costs to repair said damage.
   
9. You will be fully responsible for any fees or costs incurred or arising from an accident either involving or caused by you. This includes, but is not exclusive to, fees from Police, Air Ambulance, Fire and Rescue and Ambulance service. If the situation arises that you are not capable of making the decision to call the emergency services, you agree that a member of our Team or a member of the public may call on your behalf. In this situation, you still accept the costs and consequences of such actions.
   
10. You accept full responsibility for any fees or costs incurred or arising from the need for repatriation.
    

Insurance

1. Participation in the event is at your own risk.
   
2. We strongly recommend each rider organises their own personal third party liability insurance cover during the event.
   
3. It is a condition of entry for events outside of the United Kingdom that you have purchased a suitable level of travel insurance to cover the potential activity and liability involved.
   

Recordings and Event Photographs

1. I understand that the Event may be filmed, photographed and recorded and hereby grant permission to HotChillee Ltd to use such images and recordings of myself. I also give my permission for my image to be used by any third parties filming at the event for TV or Vlogs.
   
2. The ‘Recording’ (photographs, film, audio, audio-visual or other recordings still or moving taken during the event) rights remain the property of Hotchillee Ltd. Whilst we allow riders to download and share recordings free of charge, anyone looking to use the images for commercial purposes needs to contact HotChillee Ltd to arrange special permissions.
   
3. Whilst we endeavour to ensure that as many riders are captured in our Event Photography as possible, we do not offer individual rider photos and do not guarantee that there will be a photo of everyone.
   

Cancellations

1. Please refer to our Terms of Sale for full cancellation details.
   
2. The Tour will take place regardless of bad weather and will only be cancelled, re-routed or stopped for reasons of safety.
   

Promotions

1. Where I take part in any social media competitions during or related to the Event. I agree that images and content of me that will be taken can be published by HotChillee Ltd and its partners, especially for online, print or TV.
   
2. I am also aware that to participate in such competition(s) I need to be over 21 years old and that there is no legal recourse for these competitions.
   
3. We reserve the right to remove any HotChillee Ltd or Third Party promotions at any time. You do not have the right to then claim a refund or a voucher for the monetary value of the promotion.
   

Your Personal Information

1. We will only use your personal information as set out in our Privacy Policy.
   

Applicable Law

1. If you want to take court proceedings, the relevant courts of the part of the United Kingdom in which you live will have non-exclusive jurisdiction in relation to this contract. The laws of England and Wales will apply to this contract.
   

Alcohol Consumption

1. Where finish line gifts include alcoholic beverages supplied by sponsors or otherwise, it remains the full responsibility to ensure that they are fit and safe to ride or drive home and are under no obligation to consume the beverage upon receipt.
   

SECTION B:  WAIVER

Participants hereby acknowledge that they take part in a Hotchillee Event and all functions and Events related thereto entirely at their own risk.

Participants hereby agree for themselves, their executors, administrators, heirs, next-of-kin, successors and assigns to waive release and discharge and shall neither have nor institute any claims whatsoever against Hotchillee Ltd and its directors, trustees and shareholders, local provincial and national governmental authorities, participating clubs, Event sponsors and other involved organisations (‘the Entities’) and their employees, agents or contractors to the fullest extent permissible under the Unfair Contract Terms Act 1977 or any other applicable law.

Participants hereby indemnify and hold harmless the Entities and their employees, agents or contractors from all liability and claims made by other individuals or entities as a result of any of the Participant’s actions during the Event.

This waiver and indemnity covers death, disability, personal injury, damage to and loss of property of a participant (including theft of or damage to a bicycle in areas under the control of the Entities and the Individuals) and is effective whether or not such death, injury, damage or loss may have been caused directly or indirectly or wholly or partly by any act or omission including negligence, of any of the Entities or their respective servants agents and contractors and will bind the heirs, executors and/or trustees of the estate of a participant.

Persons signing this indemnity as the parent and/or guardian of a minor hereby agree to such minor being bound by the foregoing waiver and indemnity, and do hereby further indemnify and hold harmless the Entities against any and all liability and claims by such minor to the extent if any to which such minor is not capable of waiving his rights as stipulated above.

Should liability be found to exist in respect of any one of the Entities for any reason then that liability shall not exist in respect of the other Entities unless specific grounds exist for liability on the part of the other Entity or Entities.